Job Title: Director of Buildings and Grounds
Location: Proctor Public Schools

Employment Type: 12 month, At-will
Reports To: Director of Business Services

Works Closely With:  The Board of Education’s Operations Committee and Superintendent

Job Summary:

The Director of Buildings and Grounds is responsible for overseeing all aspects of the maintenance, operations, and improvement of district facilities and grounds. This role ensures that all school buildings, off-site campuses, and facilities are safe, efficient, and well-maintained to support a productive educational environment. The Director will lead a team and coordinate tasks with the membership of ACSME Local 66 Proctor, manage budgets, coordinate with contractors, physically participate in maintenance duties, and ensure compliance with local, state, and federal regulations.

1. Leadership and Management:
• Supervise and provide direction to the maintenance, custodial, and grounds staff.  
• Develop and implement training programs for staff to ensure high standards of safety, efficiency, and cleanliness.
• Conduct regular performance evaluations and provide constructive feedback.
2. Facilities Maintenance and Operations:
• Develop and oversee maintenance schedules to ensure buildings and equipment are operational and meet safety standards.
• Develop and maintain snow-removal equipment, plans, and program
• Coordinate preventive maintenance programs and handle emergency repair needs.
• Ensure the security and accessibility of facilities.
3. Planning and Project Management:
• Collaborate with district administration, specifically the Director of Business Services and Superintendent, on capital improvement projects and renovations.
• Create and oversee implementation of District Long-term Facility Maintenance Plan
• Prepare cost estimates and project plans for facility upgrades.
• Oversee external contractors and service providers to ensure quality and timely completion of work.
4. Budgeting and Financial Management:
• Develop and manage the department’s annual budget.
• Monitor expenditures and negotiate contracts not to exceed a  dollar amount approved by the Board of Education with vendors and service providers for cost-effective solutions.
• Seek out and manage grants or funding opportunities related to facilities and grounds.
• Ensure energy efficiency and application for appropriate energy rebates through local utilities.
5. Compliance and Safety:
• Ensure district facilities comply with health, safety, and environmental regulations.
• Develop and maintain safety protocols, including emergency response procedures.
• Inspect facilities regularly to identify risks and recommend corrective actions.
6. Communication and Coordination:
• Work collaboratively with school administrators and staff to address facility-related needs.
• Plan and oversee the work of a District Safety Committee
• Maintain open lines of communication with the community and stakeholders about major projects or initiatives.
• Prepare reports and present updates on facility status and projects to the school board and other relevant parties.

Qualifications:

• Education: Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field. Equivalent experience considered.
• Valid Driver’s License
• Experience: Minimum of 3 years of experience in facilities management, with at least 2 years in a supervisory role, preferably within a school or educational environment.
• Skills and Abilities:
• Strong leadership and team management skills.
• Excellent problem-solving and decision-making abilities.
• Proficiency in budget management and cost control.
• Familiarity with maintenance software and technology.
• Knowledge of local, state, and federal safety and building regulations.

• Certifications: Relevant certifications in facilities management, OSHA compliance, or related fields are advantageous.  Have or be able to demonstrate the ability to obtain a Chief Boiler’s License from the State of Minnesota.

Physical Demands:

• While performing the duties of this job, the employee is frequently required to stand and stoop, kneel, walk, bend, and squat.
• Capability to lift up to 50 pounds occasionally.
• Willingness to work flexible hours, including evenings, weekends, and holidays as needed.

Work Environment:

• The position operates in a school setting with regular exposure to outdoor and indoor environments.
• Travel between all educational sites is required.

Application Process:

Interested candidates should submit a resume, cover letter, and three professional references.

Application Deadline:  January 15, 2025 - 3:00 p.m. 

Proctor Public Schools is an Equal Opportunity Employer and encourages applicants from diverse backgrounds.